Committee Checklist

This is a place to list the regular stuff that OHV has to do each year, so we can proact rather than react. It starts with October because the financial year ends 30 Sep and the AGM should be not too long after.

October

Committee members discuss continued availability (prior to AGM)
Consider recommendation for subs (prior to AGM)
Consider junior awards (prior to AGM)
Advertise AGM

November

Hold AGM
New committee: review roles and responsibilities
If new secretary - advise all relevant bodies who have us on their lists
If new programme coordinator - advise GW that authorised to sign contracts
Review cheque a/c signatories and take bank action
Website update - new committee details, new sub form
Expect WOA 2008 calendar to be declared "firm"
Approach HCC, UHCC, GW to get on their summer activity calendars
Event levies due to NZOF 20th

December

Sub form to members (in Punch or sep mailing?)
Review standard event entry fees

January

Consider event for club champs
Good month to consider publicity - PO's ideas, what rest of us can do to help, what is a waste of time, brochures, targeting groups close to venues, signage

February

Good month to consider equipment?
Reminder to those who have not rejoined yet

March

Event levies due to NZOF 20th
Invite members to put hands up for events (twice a year)
Expect WOA to be sorting out who will do next years WOA Champs (nat programme meeting at Easter)
Final reminder that non-renewing members will be removed at 31 Mar

April

Those who have not rejoined are removed from the membership list
Send membership list to all members

May

June

Expect WOA to be starting discussion on shape of next year's calendar
Good month to review website?

July

Event levies due to NZOF 20th

August

Major event cal s/be solid, expect WOA regionals to be declared "firm"
Good month to review maps?

September

Think about local calendar (meet with WOC?)
Think about training (perhaps focus on beginner in spring, intermediate autumn, advanced would be external training opportunities (regional/national)
Invite members to put hands up for events (twice a year)
Send membership list to all members
Set AGM date

This page was written by , and was endorsed by the committee and installed on 28 Jan 08.